Keeping accurate books means knowing not just what changed, but who changed it and when. TallyPrime’s audit and edit-tracking features help you do that. This post shows how to view and interpret the edit log in TallyPrime, so you can verify edits, investigate discrepancies, and maintain stronger internal controls.
Tally Prime offers two primary methods to access the recorded changes: the Audit Reports menu and the ‘Where is’ feature for on-the-fly checks.
Pathway 1: The Dedicated Audit Report This is the most comprehensive method for reviewing a sequence of changes.
Pathway 2: The ‘Where Is’ Quick Check (The F5 Shortcut) For an immediate look at a single transaction’s history, this method is superior.
When viewing the Edit Log, TallyPrime provides a clear comparison. It typically shows the "Current Value" (the data after the change) and the "Previous Value" (the data before the change). how to check edit log in tally prime
For example, if a Sales voucher originally recorded an amount of ₹10,000 and was later changed to ₹12,000, the Edit Log will display both figures. It will also record the "Altered By" field, identifying the specific user ID responsible for the change. This granularity allows auditors to pinpoint exactly where a discrepancy originated and who is responsible, thereby establishing a clear chain of custody for the financial data.
Once the feature is active and transactions have occurred, there are two primary methods to check the Edit Log: accessing it through the Display menu and viewing it directly from a voucher.
Method 1: Through the Display Menu
This is the most comprehensive way to view all modifications across the company data. Keeping accurate books means knowing not just what
Method 2: From the Voucher Itself
For a quick check on a specific transaction, the user can view the log directly from the voucher alteration screen.
Standard logs can be overwhelming in a busy company. Tally Prime offers robust filtering options to pinpoint exact changes.
Before you can check the edit log, the feature must be turned on. If you are trying to view changes but see no data, it is likely that auditing was not enabled at the time of the changes. Tally Prime offers two primary methods to access
How to Enable:
⚠️ Important: Once enabled, you cannot disable this feature for past data. The system will retain the log from the activation date onward.
Understanding how to check is useless without knowing when to check. A prudent accountant should use the Edit Log in three key scenarios:
A critical best practice is to assign individual user logins. If everyone uses the ‘Admin’ or ‘Default’ user, the Edit Log will show changes were made by ‘Admin’, but you won’t know which person. To set this, go to Gateway of Tally > Alt + F3 (Company Features) > F5 (Users) and create distinct profiles.